Planning a group trip to Bali: a simple step-by-step guide
Updated · 6 min read · By the Tour Pulau team
In short: To plan a group trip to Bali, fix your dates and group size first, then choose an area to stay, the right vehicle for your group (a car for up to 4, a HiAce for up to 12, a Coaster for up to 19, buses beyond that) and 2–3 activities per day. Book hotels and transport early, keep one person as the contact, and agree a clear per-person budget.
Group trips are the best kind of travel — and the easiest to over-complicate. These steps keep it simple.
1. Dates and group size
Agree the dates first and get a rough headcount. Group size decides almost everything else: rooms, vehicles, restaurants and price per person.
2. One base or two?
For 3–5 days, one base is easiest — Ubud for culture and nature, or the south (Seminyak, Nusa Dua, Jimbaran) for beaches and nightlife. With a week, split the stay between the two.
3. The right vehicle
| Group | Vehicle | Why |
|---|---|---|
| 1 – 4 | Private car | Comfortable, one seat kept for the guide |
| 5 – 12 | Toyota HiAce | Room for everyone and the luggage |
| 13 – 19 | Coaster minibus | One vehicle keeps the group together |
| 20 – 49 | Small, medium or big bus | Simple timing, one pick-up |
4. Plan the day around traffic
Traffic in south Bali is slow. Pick 2–3 places per day that are close together, start early, and let guests staying in different areas know their own pick-up time. Budget for entrance fees too.
5. Budget per person
Agree a per-person budget early. The good news: transport, guides and many activities cost the same for the group, so the price per person drops as the group grows.
6. One contact person
Choose one organiser to talk to the tour company. It avoids mixed messages, and the organiser can share updates with the group. Make sure everyone has their visa, tourist levy and arrival card sorted before the flight.
Groups of more than 20, company outings and events get a tailored quote from us — tell us your plan and we'll put it together.
Questions people ask
What vehicle do I need for a group of 10 in Bali?
A Toyota HiAce seats up to 12 guests comfortably with luggage, keeping a seat for the guide.
Is a group tour cheaper per person in Bali?
Yes. Transport and guides are shared, so the price per person goes down as the group gets bigger.
Where should a group stay in Bali?
Ubud for culture and nature, or Seminyak, Nusa Dua or Jimbaran for beaches. With a week, split your stay between the two.
Planning a company trip, school tour or event for 20+ people?
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